100 Sincere Thank-You Messages That Leave A Lasting Impression

Show your gratitude with a handwritten note.

4.8
(42)

(42 votes, average: 4.8 out of 5)


Last updated: 25th Jan 2024

how to write a thank you note

Last updated: 25th Jan 2024

Reading Time: 15 minutes

Maybe you’re sitting down right now looking at a newly opened document and you’ve drawn a blank. You’re trying to find the right words to thank you, but every time you type something, you delete it a few seconds later.

Where should you start?

You might be inclined to use ChatGPT to autogenerate a response. That’s what Manchester United striker Marcus Rashford did when bidding farewell to a former teammate on X (formerly Twitter).

It was so obvious, owing to the painfully robotic language, the lack of authenticity, and the fact that he accidentally left in the words “Caption ideas”.

Awks.

What was supposed to be a sincere message achieved the opposite effect.

It doesn’t matter if you’re Marcus Rashford or Marcus Aurelius. We all need a bit of inspiration to get our creative juices flowing. Here are 100 sincere messages of appreciation to help you on your way.

How To Make Your Thank-You Message Sound Human.

Let’s talk about contractions. No, not those you may have experienced if you’ve ever been privy to childbirth.

I’m talking about the contractions of words where we insert apostrophes to join two or more words for the sake of concision.

It’s been a while since high-school English classes, so here’s a recap:

  • I’m is a contraction of I am.
  • He’s is a contraction of he is or he has.
  • Isn’t is a contraction of is not.

Unless you’re writing a period novel, an academic assignment, or legal documentation, this type of language will come across as too formal. We rarely speak like this in daily life.

Read out the following two statements to see how they sound.

Which comes across as the most natural?

In the second example, we use it’s instead of it has, you’ve instead of you have, and I’m instead of I am.

Where an opportunity presents itself in the below thank-you messages, we always favour the use of contractions when we express gratitude.

Expert Tip.

You might be used to wearing your professional “mask” at work, but it’s permissible to let your guard down when writing a thank-you message. Inject some emotion.

The first five sections relate to the workplace, and the latter five relate to life outside of work.

1. Thank-You Messages For A Coworker’s Support.

We might not feel like it’s our job to thank fellow coworkers. Surely that’s the job of our superiors?

Not true. If you fail to recognise your colleagues for their support, don’t count on them helping you out again in the future.

Important!

I use the letter X as a placeholder for the specific information that you need to substitute it with.

  • I can’t tell you how much I appreciate all your help with X. Major props to you for completing all your work on time while supporting me with mine.
  • Where would I be without your help with X? You’ve saved me so much hassle and time.
  • I’m incredibly grateful for your support and guidance during Project X.
  • Thank you for all your help with X. I literally couldn’t have done it without you.
  • Thank you for being such an amazing teammate and lightening the load. You made it look so easy, so much so that it looks like I’ve been slacking. Joking aside, kudos to you.
  • I owe you a heartfelt thank you for being there when I really needed help. Teamwork makes the dream work.
  • Your support means the world to me, and it’s inspired me to dig a little deeper to support others in the team just like you do. You’re the best.
  • I’m so lucky to have you as a coworker. Thanks a million!
  • I can’t express enough how much I appreciate your help with X. Your hard work has made my life so much easier.
  • Without your support, I have no idea where I’d be right now. Truly, thank you.

2. Thank-You Messages Following An Interview.

Your attitude after an interview can leave a lasting impression and still influence the recruiter. Reaching out shows that you’re proactive in your communication rather than reactive.

It also shows how much the opportunity means to you.

  • Regardless of the outcome, thank you so much for the eye-opening opportunity.
  • It’s been a pleasure getting to know you and learning about the company. I’d be very grateful if you could pass on my sincerest thanks to all those involved in the recruitment process, particularly X.
  • I thoroughly enjoyed my tour of your offices and getting the chance to meet some of the team. Thank you for your hospitality.
  • I want to express my gratitude, and I hope you don’t mind me saying that I’m even more excited about the possibility of joining you and your colleagues.
  • Thank you for the insight into what is clearly an impressive place to work.
  • It was lovely to meet you, and I really appreciated your approach during the interview. It helped put me at ease, and I was able to focus on being the best version of myself rather than worrying about my nerves.
  • Many thanks for the opportunity to meet with you. It was such an insightful day.
  • I appreciate the overview you and the team gave me of what to expect at X. The culture is so different to anything else I’ve ever experienced. Thank you for showing me around.
  • I want to extend my thanks to you and the team for making me feel so welcome and putting me at ease.
  • I’m so grateful for the opportunity to have advanced to the interview stage. At each stage of the recruitment process, I’ve discovered more about the business and the role that I wouldn’t have otherwise known. Thank you for taking the time to explain matters about the wider business.

Avoid using excessive punctuation like exclamation marks (for the same reason you wouldn’t use emojis).

Don’t be overbearing with your praise as it will come across as a disingenuous attempt to influence the recruitment process. HR professionals won’t fall for your schmoozing.

3. Thank-You Messages To A Senior Colleague.

Senior managers and leaders like praise too, you know. People need positive feedback to reinforce their good behaviours.

If we think our leaders are going above and beyond, it’s courteous to acknowledge their efforts.

Expert Tip.

Do be mindful of laying it on too thick – you don’t want to come across as being a kiss-ass.

  • I know you have a busy schedule, which is why I’m so grateful for you taking the time out of your day to support me in my role.
  • I want to thank you for the opportunity to work alongside you and for imparting your knowledge at various points along the way.
  • Thank you for showing me the right way forward and for being an incredible mentor.
  • You’ve been instrumental in my development throughout this particular project, and I really appreciate your time and continuous support.
  • Your leadership has been a source of inspiration during a very difficult time for me – thank you for being an exceptional role model.
  • Not many have the patience or time to develop colleagues, but somehow you’ve found the time in your hectic schedule to do just that. I’m beyond grateful.
  • Thank you for your mentorship in what’s been an incredibly challenging period of my career.
  • The team and I really appreciate how you make us all feel valued and how you recognise our efforts. So we thought we’d return the favour to let you know that we appreciate you.
  • Many thanks for being such an incredible boss and an all-round great human being.
  • Thank you for being a person I can rely on for support, advice, and motivation.

4. Thank-You Messages For An Employee Who Went Above And Beyond.

If you thank those who directly report to you, you’re much more likely to retain them.

More often than not, people don’t leave jobs because they feel underpaid.

They leave because they feel undervalued.

We find it easy to correct behaviour when we recognise something we don’t like to see and something we want to change. But when everything is hunky-dory, we often see no reason to intervene.

We search for the next problem, like problem-seeking missiles, when all the while, staring right in front of us is a model employee deserving of attention.

Thank-you cards are a great way of recognising them.

  • It would be remiss of me not to highlight your exceptional work on Project X. Thank you for all your effort and persistence in seeing it through to completion.
  • I want to express my gratitude for your outstanding work – your results were impressive and your input didn’t go unnoticed.
  • Your hard work and dedication are deserving of an award. I want to nominate you for Colleague of the Month – and with a bit of luck, you’ll get some recognition from the other senior managers. Thank you for going above and beyond.
  • Credit given where credit is absolutely due. You nailed Project X. Take a bow.
  • Thank you for being a model employee and making the right choices at the right time.
  • I want to extend my sincere appreciation for bringing a positive attitude despite the challenging times we find ourselves in.
  • Your support and unwavering commitment to the cause is deeply appreciated.
  • Thank you for covering for me when I was unavailable to take care of my usual duties.
  • Your genuine passion for your role has made all the difference in the team’s success. The team appreciate it, and so do I.
  • Your exemplary efforts have not only impressed me but also the rest of the management team.

5. Thank-You Messages For A Job Referral/Recommendation Letter.

When someone goes out of their way to write you a glowing reference or recommendation letter, don’t let the opportunity pass you by without expressing gratitude.

  • Wow! Thank you so much for taking the time to write such a glowing endorsement.
  • I can’t believe how complimentary that recommendation letter is. That will stand me in good stead for landing the role. Thanks!
  • I want to extend my sincerest gratitude for making such a positive impression on my potential new employer. You’ve given me the best chance of securing a new opportunity.
  • Thank you for your confidence in recommending me for the position. Few would take the time out and go to such lengths to write such a complimentary recommendation letter.
  • Your referral has been like rocket fuel for my confidence. Thank you for your praise.
  • I honestly don’t know what to say. Thank you for putting together such an incredibly worded referral.
  • I must admit, I’m a little taken aback by the job referral – in a good way, of course. What you’ve written is perfect, and I appreciate it with every fibre of my being.
  • Your recommendation means so much to me. I truly, truly appreciate it.
  • I just wanted to say a massive thank you for going the extra mile when writing my referral.
  • Your recommendation letter will, I’m sure, go down really well. Thank you for your continued support – from the moment I joined this business to my impending exit, you’ve always been there for me.

Note: The next categories of thank-you messages are broken down into specific categories or scenarios, as signposted by the accompanying text in bold.

6. Thank-You Messages After Receiving A Service.

If you’ve ever worked in a restaurant, bar, or any profession in the hospitality industry, you’ll be acutely aware of how people are spoken to like excrement.

It’s time to change that.

We shouldn’t just thank people because we think it will advance our careers, and we should give without the expectation of receiving. It’s one of the most wholesome feelings.

  • Quality service. The attention to detail here was outstanding. Thank you for your contribution to our experience.
  • Above and beyond. You exceeded our expectations at every turn. Big thanks.
  • Timeliness and promptness. Everything was super-quick and yet nothing seemed rushed. I truly appreciate how efficient you were at serving us.
  • Uber professionalism. Even during a difficult moment, you never broke character and always presented yourself professionally. So grateful for your service.
  • Complete satisfaction. There’s not a single thing I could ask for that would have improved the whole experience. Thank you for upholding such excellent standards.
  • Problem solving. I know it was far from ideal, but I just wanted to say I appreciate your swift resolution of my issue and your professionalism when addressing my concerns.
  • Friendly service. Such a friendly service has left a lasting impression. Thank you for making us feel so welcome. We’ll be back again soon.
  • Personalised support. Your attention to my specific needs removed any anxiety I had about the whole thing. Thank you for being so perceptive and attentive to my needs.
  • Exceptional value. I’m in awe at the lengths you’ve gone to throughout the whole experience. Thanks to all those involved.
  • Attentiveness. I know that I’ve been particularly demanding at certain times, and I just wanted to say thank you for tolerating my peculiar ways.

7. Thank-You Messages For Gifts (Birthdays, Weddings, Baby Showers, Other Occasions).

People might think you don’t appreciate their gifts if you don’t respond with a thank-you card.

It’s rude to keep them guessing. If people have thought of you, reciprocate the sentiment and let them know you’re thinking of them.

  • Birthday gift. Thank you for the amazing birthday gift! It was such a thoughtful idea that made my day even more special.
  • Wedding day gift. We are so grateful for your generous wedding present, and we are incredibly blessed to have you in our lives.
  • Baby shower gift. Our little peanut is so lucky. Thank you for the adorable baby shower gift. Not long to go now till we get to meet the little one!
  • Christmas gift. Thank you so much for such a thoughtful Christmas present. Merry Christmas!
  • Anniversary gift. Such a lovely anniversary gift brought so many memories flooding back of our special day. Thank you for celebrating this with us.
  • Graduation gift. Your encouragement and support throughout my studies have spurred me on to graduation. Thank you for your generous gift.
  • Housewarming gift. We really appreciate your thoughtful gift, and we’re looking forward to making our new house a home.
  • Thank-you gift. This is such a thoughtful gift, and it’s something I’ll treasure for a long time. Thank you.
  • Sympathy gifts. While I’m having a tough time right now, your gift lifted my spirits and has brought me a lot of comfort. Thank you for being so kind.
  • Spontaneous gifts. I never saw that coming, and this is just what I needed. Thank you for thinking of me and brightening my day.

8. Thank-You Messages For Help Given.

A friend in need is a friend indeed, so if anyone out there has given you their time, be sure to acknowledge their selflessness.

  • Being present. Being there for me when I needed help means more than words can express. Thank you for your support and understanding.
  • For guidance. Thanks a million for guiding me through my issues. It’s helped me approach my predicament with a fresh pair of eyes.
  • Emotional support. Thank you for being a pillar of strength in what has been a particularly dark time for me. Brighter days are ahead – thanks to you.
  • Random act of kindness. Never saw that coming in a million years. That’s such a lovely sentiment. I appreciate this more than you could possibly imagine, and I’ll be sure to pay that kindness forward.
  • Expertise. I don’t know where I’d be if you hadn’t shared your knowledge and insights with me. I’m truly grateful for everything.
  • Financial assistance. My finances literally felt like having a ball and chain shackled to my ankle that followed me around everywhere I went. Thank you so much for helping to uncouple it.
  • Problem solving. It’s such a relief now that problem X has been dealt with. Thank you for shedding light on the best solution.
  • Making a difference. Thank you for being a source of support and for making a positive impact in my life.
  • Running an errand. Thank you for being such a hero and restoring balance to my chaotic universe.
  • Doing something unexpected. Never in a million years did I expect to receive a gift like this. Thank you for being so thoughtful.

9. Thank-you messages For Guests For Attending An Important Event.

If you’re thinking of improvising some warm wishes to close off a speech, maybe don’t. Otherwise, you could end up rambling like Bilbo Baggins when he says to his guests:

“I don’t know half of you half as well as I should like; and I like less than half of you half as well as you deserve…”

Crickets chirping.

In his defence, Bilbo had already sunk a few beers at the Green Dragon earlier that day.

But unless you’re a barefooted, hairy-chested, dungaree-wearing hobbit, you won’t have as much luck endearing your reader or audience with that kind of spiel.

  • Wedding attendance. We are so thankful that you could join us on our special day, and we appreciate your love and support.
  • Birthday attendance. Thank you for joining me in celebrating another flight around the Sun.
  • Graduation attendance. I’m grateful you could attend my graduation. I’ll look back on this precious moment we shared together. Good times!
  • Baby shower attendance. My little one isn’t even here yet, and they already have the biggest fan club. Thank you for coming and showering them with your love.
  • Business event attendance. Thank you for your interest and participation in our event. Overall, it’s been a huge success due to your engagement and enthusiasm.
  • Retirement party attendance. As I ride off into the sunset, I find myself looking back in awe at the journey I’ve trodden – and the incredible people I’ve met along the way. Thank you for spicing things up a little.
  • Engagement party attendance. As we look ahead to our future together, the present reminds us of the abundance of family and friends we have. We sincerely thank you for being here to celebrate the occasion with us.
  • Funeral attendance. From the bottom of my heart, I want to thank each and every one of you for coming here today and giving X the send-off they truly deserve.
  • Awards ceremony or competitive event. Thank you for joining us to honour the amazing efforts of all those who have participated in this competition.
  • New Year’s Eve party attendance. As we enter another year, and as the sands of time pass through the hourglass of our lives, we are truly grateful to have done so in such amazing company.

10. Thank-You Messages For Your Inner Circe.

Remember the film Meet The Parents with Ben Stiller? God, saying that makes me feel old. Robert De Niro has what he refers to as a circle of trust. Who’s in your inner circle?

This next batch of thank-you notes is written specifically for those.

Disclaimer: some in-laws are so impossible to please that even Shakespeare couldn’t woo them with his poesy.

  • Children. Thank you for being my little sunshine and bringing so much joy into my life. A hug from you makes all my problems go away.
  • Parents. I really ought to say this every day, but thank you so much for all you’ve sacrificed over the years. I wouldn’t be the person I am today without everything you’ve done for me.
  • Spouse. Thank you for being an abundant source of love and support – even on my off days when I probably don’t deserve it. Your love inspires me to be a better person every day.
  • Siblings. You’ve been by my side longer than almost anyone else on this planet, and I’m grateful for the bond we share and the times we’ve had.
  • Extended family. It’s always lovely to see you at family gatherings. Thank you for always raising everyone’s spirits and making these moments truly special.
  • In-laws. Thank you for welcoming me into the family with open arms and making me feel like a part of the family.
  • Grandparents. Thank you for your guidance and the positive influence you’ve had on my life.
  • Nieces and nephews. I appreciate the special moments we share, and watching you grow is a true blessing. Just don’t grow up too fast, okay?
  • Cousins. Thanks for being more than just cousins – you’re friends who I can always count on.
  • Aunts and uncles. Thank you for being like a second set of parents and for all the love and guidance you’ve given me.

Frequently Asked Questions About Thank-You Notes.

Here are some frequently asked questions that will help you imbue your thank-you notes with emotion and authenticity.

How do you express a heartfelt thank you?

If you add specific examples about why you’re grateful, the recipient will know that it’s not a sentiment that’s been cut and pasted from another source.

Don’t just say thank you, say why you’re thankful. Let them know how important they are to you by expressing how they’ve had a positive impact on your life and what their input has enabled you to do.

Be specific about:

  • What you’re thanking them for.
  • The difference they have made.
  • How that’s made you feel.
  • How you want to reciprocate (optional).

Example of a heartfelt thank-you note.

Martin, thank you so much for all your support in preparation for the launch of our X range. Without your relentless perfectionism during the product development phase (especially with the branding and packaging), we simply wouldn’t have launched on time – meaning the product launch would have been postponed for another three months.

Based on our sales forecast, we would have missed an extra $140,000 in sales during these next three months.

If we’d missed that window of opportunity, my head would likely be on a spike outside of our head office. Ouch! Joking aside, I feel so relieved that we finally got there in the end.

Coffees on me for the next week. Remind me what’s your fav… It’s a mocha with cream, right?

Should I write a handwritten thank-you note or type one?

Always let sincerity be your guide. If it feels appropriate to write a note, then go ahead. If you want to type a note, then that’s okay too.

As long as the reader appreciates the message, that’s the most important thing.

If you work on a production line in a factory, a handwritten thank-you note is a much easier medium of exchange. Not all colleagues have access to emails during working hours.

  • You don’t need to go investing in some fancy fountain pen and writing in elegant calligraphy.
  • A ballpoint pen will do just fine – even if your handwriting is spidery (providing it’s legible).

On the flip side, if you work in an office, it’s much easier to send an email to the recipient, which they can pick up at a time that’s convenient for them.

Also, if you’re passing a handwritten note to a colleague (generally of the opposite sex), people might assume you’re exchanging telephone numbers or other secrets.

Gossipers can’t help themselves, can they? If you want to be discreet, send an email.

Final Word On Writing A Thank-You Note.

You don’t have to be a wordsmith to write a thank-you note, so don’t overthink it (although I appreciate that’s much easier said than done).

But I’d take a sincere thank-you note with bad grammar over a polished note with robotic language any day of the week.

If you have time on your side, step away from your screen for a few hours, and let your earliest ideas ferment. You should use the above examples as a starting point rather than an end.

Tommy

How useful was this post?

Click on a star to rate it!

Leave a Reply

Your email address will not be published. Required fields are marked *

You may use these HTML tags and attributes:

<a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <s> <strike> <strong>